DDR Collections Policy for Scholarly Publications

Approved by the DDR Program Committee, December 14, 2016.

While the primary focus is on the research and teaching aspects of the university (i.e., faculty and students), any member of the Duke community (in practice, anyone with a NetID) may deposit publications for open access distribution via the repository.

Publications related to the teaching and research mission of Duke University, including articles, books, essays, and other scholarly publications, as well as dissertations, masters papers, and honors papers written at and approved by Duke University.
Publications created by a member of the Duke community as part of their research and teaching role.
Publications where the author/depositor either owns the copyright or is otherwise permitted to make the work openly available and to grant Duke University the permission to do so indefinitely.
Publications intended to be read by an unrestricted and global audience, even if open access is delayed through an embargo for a defined period of time. (Note that items that are embargoed will still show item metadata publicly, and it is only the full text of the publication itself that will be access-controlled, so this category is not appropriate for things that truly need to be hidden from public view.)
Publications intended to be archived and available for the long term.
All of the above conditions must be met for items to be included in this category.

Materials not related to the teaching and research mission of Duke University. For example, documents used in administrative or business processes, organizational records, or other materials that would not be considered scholarly publications.
Materials not related to the subject matter of the author’s/depositor’s research, teaching, or work at Duke. Some examples include publications related to a hobby or business or a personal writing project, even if they might otherwise be considered scholarly publications.
Materials that are sensitive, confidential, or otherwise require access to be controlled, with the exception of embargoes as defined above.
Materials intended for short term access only.
Research data, organizational records, archival collections, sensitive items that require access controls, or other materials covered by other service areas of the repository.

Under the Open Access Policy adopted by Academic Council in 2010, all Duke faculty are expected to deposit scholarly articles they publish in peer reviewed journals, and to grant Duke the ability to make them freely available via an online repository (see Appendix P of the Faculty Handbook for details). Authors may request a waiver to opt-out of this policy or may set an embargo preventing open access until a defined date. Faculty may request assistance and advice on deposit, copyright questions relating to it, and other issues such as publisher contracts by contacting scholarworks@duke.edu
Duke authors are encouraged to make all of their scholarly publications available for open access, either via Duke’s repository or via other appropriate open access repositories (such as PubMed Central, arXiv, etc.) or openaccess journals (such as PLoS or Open Library of the Humanities).
The Graduate School requires that all students earning PhD and masters’ degrees submit their final dissertations and masters’ papers electronically.