Exporting Files from DDR
The DDR export feature enables staff to retrieve a small or large number of files from DDR through the administrative interface (DDR-Admin). Once exported, the files are accessible on a storage volume which can be mounted and browsed similarly to how staff navigate the Dark Archives.
Table of Contents
When to use the Export Feature
When you need high resolution files from an item with a large number of components, or a large number of items from a collection.
If you only need a few files from DDR, please download them through public or staff applications.
When you need all files from a collection.
When you need to export especially large files from DDR and prefer not to download through your browser window.
Important links
Export feature: https://ddr-admin.lib.duke.edu/ddr/export_files/new
Login to the DDR Admin application (“DDR staff app”), click your netid@duke.edu, and select export from the menu that appears
Volume for accessing exported files: the path will be included in an email confirmation once your export is complete.
Step by Step instructions
Identify the identifier(s) for the item(s) or collection(s) you want to export.
The export feature will accept resource IDs, local IDs, ARKs (permanent IDs), or values in the generic identifier field
Item IDs are accessible in the public interface on item pages in the identifier field and in the administrative interface.
ARK IDs begin with “ark:/”
Resource IDs (UUIDs) contain 32 characters (numbers and letters) separated by several dashes.
Local IDs are located in the URL for an item as well as the identifier field. Not all items in DDR have local IDs.
The generic identifier field will contain SET IDs for born-digital materials (e.g., UA31-31-0003-SET-0001, and in some cases RL item IDs (e.g., from the Gedney collection: RL10032-P-1255-3417-21)
Collection IDs can only be found in the administrative interface on the “admin metadata” tab of the collection level metadata.
Export the files
Login to the DDR Admin interface: https://ddr-admin.lib.duke.edu/
Click your user netid@duke.edu in the upper right corner of the screen. Then click “export files” on the menu that appears.
Fill out the form prompts
Base Name: this is how you will identify your export when you access the storage volume. Follow RLAS naming practices if you are exporting files for a patron.
Identifiers: enter the identifiers for the collection(s), items(s) you want to export.
Select the file types you want to export. You can select all to get all files available for the items you exported or click the file types you need.
Click export
You will see a screen verifying the number of files and amount of data you want to export. Assuming it looks correct, click “yes, export”. If the numbers look wrong, browse back to the export form and try again (you may have entered the wrong ID or selected a file type not present in the item or collection you are exporting).
When your export is complete you will receive an email notification.
Access the exported files
Once you have received an email notification it is time to retrieve your files.
Mount the volume (if you are off campus, connect to VPN first) using the appropriate path listed in your confirmation email. Contact repositoryhelp@duke.edu if you have trouble accessing the volume.
Click on the “data” folder. Your export will appear as a folder named for what you specified as the “base name” in the export form.
Export folders generally have a “data” folder and content files are within the “objects” subfolder. This may seem like a lot of folders and clicks, but we are using LOC’s BagIt standard for exporting files.
You can download files to your local machine, and share them with patrons.
Important notes
Files on the storage volume expire after 30 days.
Please contact repositoryhelp@duke.edu if
You want to export more than 25gb of data
You do not have access to the CIFS volume
You have any other issues