2023Metadata and Launch Process (Section A)

Roles and responsibilities for assigning metadata


Collection Level Fields Applied at Ingest	Title, Local ID, Admin Set. Roles are assigned at this point as well. Apply the value "sectiona" to the Identifier field.
Item Level Fields Applied via Metadata File Upload	Title, Creator, Date, Language, Extent, Description, Provenance, Subject, Location, Format, Type, EAD_ID, Aspace_ID, Identifier (RL ID), Local_ID, Display_Format, Rights, Rights Note, Bibsys_ID
Collection Level Fields Applied via MFU	Bibsys_ID, EAD_ID
Collection Level Fields Applied at Launch	Research Help Contact (Rubenstein Library), DAOs created

Sequence by box (~17 collections)

Order	Operation	Person Responsible	Notes
	Ingest finding aid into ArchivesSpace	Noah	Can happen anytime before Step 7
1	Object ingest, assign initial collection level metadata	Susan, Moira or Digitization specialist	Assign the collection level metadata listed above
2	Upload digitization guides to google folder; remove irrelevant columns; reformat dates to EDTF	Maggie	Section A Metadata - Preparation and Ingest google drive folder
3	Item level metadata: prepare ingest spreadsheet	Maggie, Brittney or Field Experience Student	Use instructions and spreadsheets found in this google drive folder.
4	Collection level metadata: prepare ingest spreadsheet	Maggie, Brittney or Field Experience Student	Use instructions and spreadsheets found in this google drive folder.
5	Ingest item (see above) and collection level metadata (EAD_ID & Bibsys_ID)	Maggie, Brittney or Field Experience Student	Use instructions and spreadsheets found in this google drive folder.
6	Publish Collections in DDR; Add Research_Help Contact (RL), assign viewing roles to "public" for public access.	Molly	All at Collection Level
7	Create DAOs in Aspace	Molly	Use links under collection level "actions" Send errors to Noah Don't click debug box
9	Publish finding aids	Noah	This doesn't have to be done at a specific time right?

Digital Collections