...
| Collection Level Fields Applied at Ingest | Title, Local ID, Admin Set. Roles are assigned at this point as well. Apply the value "sectiona" to the Identifier field. |
|---|---|
| Item Level Fields Applied via Metadata File Upload | Title, Creator, Date, Language, Extent, Description, Provenance, Subject, Location, Format, Type, EAD_ID, Aspace_ID, Identifier (RL ID), Local_ID, Display_Format, Rights, Rights Note, AlephBibsys_ID |
| Collection Level Fields Applied via MFU | AlephBibsys_ID, EAD_ID |
| Collection Level Fields Applied at Launch | Research Help Contact (Rubenstein Library), DAOs created |
...
| Order | Operation | Person Responsible | Notes |
|---|---|---|---|
| Ingest finding aid into ArchivesSpace | Noah | Can happen anytime before Step 7 | |
| 1 | Object ingest, assign initial collection level metadata | Susan, Moira or Digitization specialist | Assign the collection level metadata listed above |
| 2 | Upload digitization guides to google folder; remove irrelevant columns; reformat dates to EDTF | Maggie | Section A Metadata - Preparation and Ingest google drive folder |
| 3 | Item level metadata: prepare ingest spreadsheet | Maggie, Brittney or Field Experience Student | Use instructions and spreadsheets found in this google drive folder. |
| 4 | Collection level metadata: prepare ingest spreadsheet | Maggie, Brittney or Field Experience Student | Use instructions and spreadsheets found in this google drive folder. |
| 5 | Ingest item (see above) and collection level metadata (EAD_ID & AlephBibsys_ID) | Maggie, Brittney or Field Experience Student | Use instructions and spreadsheets found in this google drive folder. |
| 6 | Publish Collections in DDR; Add Research_Help Contact (RL), assign viewing roles to "public" for public access. | Molly | All at Collection Level |
| 7 | Create DAOs in Aspace | Molly | Use links under collection level "actions"
|
| 9 | Publish finding aids | Noah | This doesn't have to be done at a specific time right? |